- Arrange appointments/meetings both internal and external, some involving high ranking officials.
- Receive visitors, place and screen telephone calls, respond to routine requests for information and take notes at meetings as and when required.
- Maintain hard and electronic office files and records; classify and code material relating to a variety of topics;
- Receive, review, sort and distribute all incoming and outgoing correspondence, office pouch and material, highlight priority items and attach necessary background information. Maintain a follow up system.
- May be required to maintain/update confidential files.
- Draft routine correspondence, memoranda and reports. Format more complex documents by using the appropriate technology.
- Facilitate implementation of Personnel administrative formalities and processing of documents in relation to official travels, leaves and movements of staff. Support staff members with processing personnel-related documentation.
- Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all admin procurements and disposal of UNHCR property are done and recorded accurately.
- Assist the supervisor to monitor and record expenditure/disbursement of funds.
- Following instructions from the supervisor make logistic and administrative arrangements for seminars, workshops, and briefings that may be required by the Office/Division.
- May regulate and monitor routine provision of services and/or shifts from providers, as and when applicable;
- Monitor office/compound facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
- 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
- Business Administration, Finance, Office Management,
- Human Resources or other related field
- For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
- For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
- For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
-
Administrative Officer
Encontrado en: beBee S2 VE - hace 3 días
United Nations Children's Fund (UNICEF) Caracas, Venezuela· JOB DESCRIPTION · UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. · Across 190 countries and territories, we work for every child, everywhe ...
-
Virtual Assistant
Encontrado en: Manatal GBL S2 T2 - hace 1 semana
M365Connect Caracas, VenezuelaKey Responsibilities: · Administrative Support: Assist in various administrative tasks, including scheduling interviews, managing calendars, and handling documentation. · Communication Management: Facilitate communication within the team, candidates, and clients. Respond to ema ...
-
Programme Assistant
Encontrado en: beBee S2 VE - hace 3 días
United Nations Children's Fund Caracas, Venezuela· Job Description · Description · –> · Under the close supervision and guidance of the supervisor, the programme assistant supports the Field Office by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement, and monitor the delivery ...
-
Project Officer for Cold Chain
Encontrado en: beBee S2 VE - hace 4 días
United Nations Children's Fund Caracas, Venezuela· Job Description · Description · –> · Under the oversight of the Health Specialist, and in close collaboration with the Immunization Specialist, the Cold Chain Project Officer will be responsible for managing the cold chain strengthening project that UNICEF is carrying out with ...
-
Finance Officer UNOCHA
Encontrado en: beBee S2 VE - hace 3 días
United Nations Office for the Coordination of Humanitarian Affairs (OCHA) Caracas, Venezuela· JOB DESCRIPTION · Background · The Venezuela Humanitarian Fund (VHF) mobilizes and channels resources to humanitarian partners to respond to the humanitarian needs in Venezuela. The Fund operates within the parameters of the Humanitarian Response Plan (HRP), with the objective ...
-
Finance Officer UNOCHA
Encontrado en: beBee S2 VE - hace 3 días
United Nations Office for the Coordination of Humanitarian Affairs (OCHA) Caracas, Venezuela· JOB DESCRIPTION · Background · The Venezuela Humanitarian Fund (VHF) mobilizes and channels resources to humanitarian partners to respond to the humanitarian needs in Venezuela. The Fund operates within the parameters of the Humanitarian Response Plan (HRP), with the objective ...
Administrative Assistant - Caracas, Venezuela - United Nations High Commissioner for Refugees
Encontrado en: beBee S2 VE - hace 4 días
Descripción
Job Description
Description
–>
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties:
Within delegated authority, the Administrative Assistant will be responsible for the following duties: (These duties are generic and may not be carried out by all Administrative Assistant: please refer to the organizational context).
Minimum Qualifications:
Education & Professional Work Experience:
Fields of Education:
Language Requirements:
Source:
Recommend your friend
–>
Minimum Qualifications:
To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this internship posting.
Usuarios de profesión Administrative Assistant en Caracas
-
Juan Subira Robles
Gerente-Analista-Administrativo